2019 Terms and Agreements For NAI Events

Last updated: November 21st, 2018

This document states the terms and conditions between Native Advertising Institute and you when you purchase a ticket or register for any of our events or conferences organized by Native Advertising Institute or participate in any of our annual surveys. When you purchase a ticket or register for an event or conference organized by Native Advertising Institute or participate in a survey you are hereby agreeing to comply with these terms and conditions.

We urge you to read the terms and conditions carefully. Native Advertising Institute reserves the right to change these terms and conditions at any time. Any changes in the terms and conditions will be announced on the website.

Please note that any conference attendee who is observed to be soliciting business in the sponsor area or other public spaces will be asked to leave the event immediately. If you have sponsor interests you should get in touch with the NAI team and discuss opportunities.

Likewise, known commercial activity conducted from a hotel guest room or hospitality suite, a restaurant, or any other public place in proximity to the event by non-sponsoring companies, will be evicted, and subject to possible financial repercussions. Those found to be involved with “suitcasing” will no longer be welcome at Native Advertising Institutes events.

 

Conference Organizer

Native Advertising DAYS is organizing by Native Advertising Institute. The institute is Danish-owned and its main business is organizing conferences, masterclasses, and meet-ups under the brand name, Native Advertising Institute and running an online trade media dedicated to native advertising.

 

 

1. Purchasing tickets

When purchasing and registering for tickets sold by Native Advertising Institute, I hereby give my consent for Native Advertising Institute to collect mandatory and voluntary data from me. Additionally, I give my permission for my personal details to be stored. If I wish to have my details removed, I acknowledge that I need to provide Native Advertising Institute a reasonable timeframe to remove my details. I accept and acknowledge that my data can be used for commercial purposes in accordance with this Data Protection Policy and Declaration of Consent and will be stored and retained for this purpose. Should I wish to have my data removed, I must request Native Advertising Institute to do so in writing or by email. Requests will be processed within 10-day period. Requests can be emailed to hello@native-institute.com or addressed to:  Head of Events, Native Advertising Institute, Bryggernes Plads 17, 3,1799 Copenhagen V.

Payment for individual event passes must be paid by credit card online at the time for registration (this applies to both regular conference passes and all access passes).

2. Refunds and Cancellations 

Cancellation for a full refund, minus a €100 processing fee is permitted until 12 AM CEST October 1st. No refunds or rollovers given for cancellation after or for event no-shows. If you must cancel a registration, please use the Xing cancellation option in our ticket platform before the deadline date and time.

All purchases of tickets for conferences and events are non-refundable in their entirety. Your ticket remains the property of Native Advertising Institute and is a personal revocable license, which may be withdrawn and admission refused at any time upon a refund of the printed registration price. 

Name changes will be facilitated free of charge up to 60 days prior to the commencement of the event. Within 60 days of the commencement of the event the following handling charges will apply;

  • A handling charge of €75 will apply for a name change within 60 days of the commencement of the event.
  • The handling charge will be increased to €100 for a name change within 30 days of the event.
  • No name changes will be facilitated seven days prior to the commencement of the event and the ticket price will be forfeited. For questions about registration or assistance with any registration problems, please contact us at hello@native-institute.com.

It is strictly forbidden for any company, organization or attendee to attempt to host or organize an event in conjunction with, contiguous to or purporting to be related to the Native Advertising DAYS conference or its affiliate events without the express prior permission and co-operation of Native Advertising Institute.

In the event of a breach of these terms, any tickets purchased by the organizer and their affiliates will be rendered null and void. Native Advertising Institute reserves their right to take such legal action including a claim for damages as may be appropriate. The tickets purchased are for your own personal use or that of your business only. The tickets may not be re-sold or transferred for commercial gain under any circumstances, including but not limited to use as part of any promotion or competition.

Where there has been any resale or attempted resale of any tickets (or any other breach of this term), we reserve the right to cancel the relevant tickets with immediate effect. We reserve the right to cancel any ticket purchase made by any person or body whom we reasonably believe to be associated with any ticket broker or tout. Native Advertising Institute reserves the right to refuse admission to any event or conference for any behavior, which it deems unacceptable, or for breach of the terms and conditions.

Native Advertising Institute will not be responsible for any tickets that are lost or stolen.

The unauthorized use of photographic and recording equipment at events and conferences is prohibited. You consent to film and sound recording as attendees at any event or conference.

Native Advertising Institute will not be liable for any loss, injury, or damage to any person or property howsoever caused (save for death or personal injury as a result of Native Advertising Institute’s negligence or for any other type of liability that cannot by law be excluded or limited.)

Native Advertising Institute will not be liable for the granting of any VISAs that are required to attend any event or conference. In the event that an attendee’s VISA is not granted tickets will not be refunded for any event or conference. If an individual seeks a refund on general attendee tickets that were purchased before their startup ticket was purchased, Native Advertising Institute will not grant a full refund when the general attendee ticket price has increased beyond the startup ticket price. In the unlikely event of cancellation of a conference or event, the liability of Native Advertising Institute is limited to the share of paid registration fees that remains after credit card and payment processing fees have been incurred and deducted.

 

3. Products Included in Your Ticket 

  • Products Included in Regular Individual Pass: Native Advertising DAYS 2019 regular conference passes are valid for the two regular conference days for a single individual.
    The regular Individual Pass begins with the evening Welcome Reception on Monday, November 11th and concludes the afternoon Wednesday, November 13th. A regular conference pass includes full access to all keynotes, conference sessions, coffee breaks and lunches, and official NAI-organized social activities.  A regular conference pass does not include a full-day intensive training workshop on November 11th. (On occasion our sponsors hold VIP events that are not organized by NAI staff. Please see those sponsors for details on how you can attend their invite-only events.)

  • Products Included in All-Access Pass: Native Advertising DAYS 2019 All-Access passes include admission to the regular conference program, keynotes, coffee breaks, and lunches, and official NAI-organized social activities, plus one full-day workshop, and a special VIP gift. (On occasion our sponsors hold VIP events that are not organized by MarketingProfs or B2B Marketing Forum staff. Please see those sponsors for details on how you can attend their invite-only events.)
  • Single Day and Shared Passes: Single day and single session passes are not available. Conference passes may not be split between individuals.
  • Workshop-Only Passes: Stand-alone workshop purchases are permitted, as space allows, for €695 excl. VAT and ticket processing fees. Sales, special promotions, and discounts are not applicable to workshop purchases.
  • Group Registrations: Groups 4+ are eligible for a 15% discount. Please contact us to receive a discount code for your group booking at hello@native-institute.com.

    The prices on the Xing ticket platform is listed with VAT. and ticket fees included. The DE tax is 19% and will be applied to all ticket types upon purchase.

4. Event Promotion

From time to time we issue limited-availability discount and incentive promotions. Such promotions only apply to qualify individuals for qualifying products, and only one promotion may be applied per purchase. Discounts may neither be applied retroactively to prior purchases nor extended beyond the expiration date.

5. Hotel

Native Advertising Institute provides referrals to hotel partners on the website, but this does not include accommodation services as part of the event packages. Hotel bookings must be arranged and managed by participants or third parties. Any accommodation requests, i.e. bookings, changes in bookings, complaints or refunds must be addressed directly to the hotel in question.

The official hotel partner for Native Advertising DAYS 2019 is the ESTREL BERLIN. The Native Advertising Institute has secured a special call-in allotment for 100 bedrooms at the Hotel. The rooms will be held as a reservation for Native Advertising DAYS 2019 guests until September 19th. All guests can reserve their room directly at the hotel using the keyword NATIVEDAYS19. All accommodation services must be paid for by attendees themselves.

6. Data Protection Addendum (incl. GDPR)

Native Advertising Institute is required to demonstrate accountability for compliance with data protection laws including the General Data Protection Regulation (“GDPR”) by our parent organization and through our supply chain. We confirm and can evidence that we have appropriate security measures in place to protect Personal Data, including technical and organizational measures in place to protect against unauthorized or unlawful processing and against accidental loss, destruction or damage of data.

We confirm that we will treat your Personal Data as confidential and process any Personal Data given in accordance with the written consent stated in writing under these terms and agreements. In addition, we confirm that we have a designated employee who will be responsible for ensuring the lawful management of personal data and all related issues and who will be available to help you in a timely manner should there be any enquiries received from you or any competent protection or privacy authority, in relation to personal data processed by us.

Declaration of Consent

When accepting these terms and conditions, you hereby give consent for Native Advertising Institute to collect, process and use your personal data for the purpose of processing our purchase. You also give our consent for Native Advertising Institute to use our personal data for any other specified use to which you have given our consent. Our personal data may be used for purposes of processing ticket sales and compiling participant lists, which will be published in restricted editions on our website and across any relevant online channels, websites or platforms and circulated by email to our email database, which includes all past and current delegates. If you, for any reason, do not wish your name, location and company name to appear on the participation list, please email hello@native-institute.com. Email and phone numbers will never be part of such lists.

You hereby give your consent for Native Advertising Institute to store any voluntarily submitted information in the course of participation in an online survey. You accept and acknowledge that your data will be used for commercial purposes in accordance with this Data Protection Policy and Declaration of Consent and will be retained and stored by Native Advertising Institute for this purpose. Additionally, you consent that testimonials collected from online surveys may be used for commercial purposes in accordance with this Data Protection Policy and Declaration of Consent. If you do not wish your testimonial to be used, you need to specifically state this in the survey you participate in.

7. Ticket Registration

By registering for an event put on by Native Advertising Institute, you give your consent for Native Advertising Institute to use our personal data for the purposes of processing complimentary or other ticket registration, the mandatory data and any voluntary you provide when registering a complimentary admission ticket. You also give your consent that the voluntary information provided can be used. You accept and acknowledge that you data will be used for commercial purposes in accordance with this Data Protection Policy and Declaration of Consent and will be stored and retained for this purpose.

8. Event Information

You acknowledge that Native Advertising Institute will not provide transport or travel expenses to or from any conference, masterclass or event. You acknowledge that Native Advertising Institute will consider but not guarantee that exhibiting requests will be met in regard to day changes at any event or conferences.

 

9. Use of Personal Data for Advertising Purposes

Native Advertising Institute will not sell your name, address, e-mail address, credit card information or personal information to any third party without your consent. Upon registration, you give Native Advertising Institute our permission to store the following types of data for internal purposes:

  • Mandatory and voluntary data collected when purchasing tickets.
  • Mandatory and voluntary data collected when registering a complimentary admission ticket as well as the date of the ticket registration.
  • Voluntary disclosures when participating in online surveys.
  • If you have opted-in to receive email communication about related events, for which you have given you consent, the Native Advertising Institute may analyze and use the data for the purpose of targeted advertising communications to you on relevant topics and products in connection with Native Advertising Institute’s own events and promotions.
  • If you have provided your mobile telephone number you consent to Native Advertising Institute contacting you by SMS in relation to events for which you am purchasing a ticket or registering an expression of interest.
  • You furthermore consent to the mathematical and statistical analysis of your personal data for advertising purposes (scoring). However, your e-mail address may be used for advertising purposes only with your expressed consent.
  • You also give your consent for your data to be updated and supplemented with additional data.
  • Accordingly, you give your consent for Native Advertising Institute to collect data relating to you personally from public domain sources and to store this along with your personal data that is already under the control of Native Advertising Institute. You give your consent for Native Advertising Institute to analyze this newly collected data together with the data already under their control and to use the same for the purpose of targeted advertising communications to you on relevant topics and products in connection with trade fairs and/or exhibitors of interest.

Personal Information

When personal information (e.g. name, e-mail address, work address, phone numbers and other contact information) is provided through the Native Advertising Institute website or directly to us by e-mail you give consent to Native Advertising Institute for:

  • Processing and administering your personal data to perform all necessary actions to give effect to your request or instructions
  • Retaining a record of incoming and outgoing communications (e.g. email) to process your personal data as outlined in this Privacy Statement.

Native Advertising Institute may also collect the following information about you:

  • Information that you provide by filling in forms on our site.
  • Name and physical shipping, contact, and payment addresses.
  • E-mail address and telephone numbers
  • Credit card, debit card or bank information.
  • Date of birth
  • Tax identification or VAT number (if applicable)

If you contact us, we may keep a record of that correspondence. Information we receive from credit reference and fraud detection agencies or other third parties that may be used to verify your information will also be kept. We may ask you to complete surveys for research purposes, although you do not have to respond to them. We will also keep a record of your personal preferences related to events and information that you share with us with your consent via third parties such as Facebook or Twitter correspondence, testimonials, photos, blogs, writings, customer satisfaction surveys or customer service communications that you may send us.

Privacy Policy & Disclosures:

You hereby give your consent for the Native Advertising institute to collect and share your personal data limited to titles, company, and level of seniority with sponsors and venue partners of the particular event you are purchasing or receiving your ticket for.

For the Native Advertising DAYS 2019 this list is limited to:

  • Xing Event Platform
  • (more sponsors to be inserted here upon signing our GDPR Addendum).

 

All suppliers requesting to get access to a moderated participant list is asked to sign a written agreed consent to respect and to act according to data protection laws including the General Data Protection Regulation (“GDPR”). Under no circumstances is the moderated participant list to be used for cold-calling and/or any other commercial pursuits.

Rights of Access

You have a right to be given a copy of any of your personal data held by Native Advertising Institute. Request for a copy of your personal data can be emailed to hello@native-institute.com or addressed to Head of Events, Native Advertising Institute, Bryggernes Plads 17, 3,1799 Copenhagen V.

Right of rectification or deletion

If Native Advertising Institute holds incorrect information about you which was originally submitted by you through this website, you have the right to have the data amended. Furthermore, you have the right to have any information you have sent to us via this website deleted. To request your right to rectification and/or deletion, please send your request to sh@native-insititute.com or in writing to: Head of Events, Native Advertising Institute, Bryggernes Plads 17, 3,1799 Copenhagen V. Your request should include:

  • Your name and address
  • A description of the specific personal data you wish rectified.
  • Please note that the Native Advertising Institute is not required to rectify or delete your data when doing so would prevent you from meeting your contractual obligations to Native Advertising Institute.

Security

The security of your personal information is important to us. However, no method of transmission over the Internet, or method of electronic storage is 100% secure. Therefore, while we strive to use commercially acceptable means to protect your personal information, Native Advertising Institute cannot guarantee its absolute security and cannot accept any liability where the security of your personal information is compromised.

Changes in this Policy

Native Advertising Institute reserves the right to modify this Data Protection Policy and Declaration of Consent at any time. Any changes will be posted on our website and other places we deem appropriate so that you are aware of the changes. This updated version of the terms and conditions for Connected Intelligence Limited is applicable from Thursday November 21st, 2018.

Event cancellation, postponement & substitution policy

Native Advertising Institute is not responsible for any loss or damage as a result of a substitution, alteration, cancellation or postponement of an event. Native Advertising Institute shall assume no liability whatsoever in the circumstances that an event is canceled, rescheduled or postponed due to a fortuitous event, Act of God, unforeseen occurrence or any other event that renders performance of an event impracticable, illegal or impossible. For purposes of this clause, a fortuitous event shall include, but not be limited to: war, fire, labor strike, extreme weather or other emergencies

Please note that while speakers and topics are confirmed at the time of publishing, circumstances beyond the control of the organizers may necessitate substitutions, alterations or cancellations of the speakers and/or topics. As such, Native Advertising Days reserves the right to alter or modify the advertised speakers and/or topics if necessary without any liability to you whatsoever. Any substitutions or alterations will be updated on our web page as soon as possible.

Delivery Policy

Once a successful purchase transaction has been completed, tickets are delivered in electronic soft-copy via e-mail to the e-mail address nominated by the purchaser. For some ticket types, it may be necessary to complete required information – such as attendee name – before the tickets can be issued. The ticket acts as a receipt for the transaction and can be used to redeem entry at the event listed on the ticket. A printed hard-copy ticket or an electronic soft-copy ticket detailing the reference number can be used to register at the event.

General Clauses

a. Collision shall be entitled to delegate the duties provision of its obligations under this Agreement.

b. No other terms shall apply to this agreement and these terms contain the entire agreement and understanding between the parties in respect of all matters which are referred to herein and supersede any prior, written or oral agreement between the parties relating to such matters. You confirm that in agreeing to accept these terms you have not relied on any representation that is not expressly included herein and you agree that you shall have no remedy in respect of any misrepresentation which has not become a part of these terms.

However, nothing in these terms purport to exclude liability for any fraudulent statement or act.

c. If any part of the terms herein shall be deemed unlawful, void or for any reason unenforceable then that provision shall be deemed to be severable from these terms and shall not affect the validity and enforceability of any of the remaining provisions of the terms.